Understanding Notary Public and Commissioner for Oaths in Saskatchewan
Updated: 4 days ago
What Is a Notary Public?
A Notary Public is an official appointed by the provincial government to perform a wide range of legal formalities. Their main role is to authenticate and certify documents for use in Canada and internationally.
Key Responsibilities of a Notary Public
Certifying true copies of original documents
Administering oaths and affirmations
Witnessing signatures on legal documents such as contracts, affidavits, and Powers of Attorney
Certifying Child Consent forms to Travel
Authenticating documents for international use, including notarizing documents for foreign governments or institutions
When to Use a Notary Public
You will typically need a Notary Public when:
You require a document to be legally recognized outside Saskatchewan or Canada
You need certified copies of important documents like passports, diplomas, or contracts
You are involved in real estate transactions or Wills
You need affidavits or sworn statements for court or government agencies
Notaries have broader authority than Commissioners for Oaths, especially for documents that cross borders.
What Is a Commissioner for Oaths?
A Commissioner for Oaths is a person authorized to administer oaths and take affidavits or declarations within Saskatchewan. Their role is more limited compared to a Notary Public.
Key Responsibilities of a Commissioner for Oaths
Administering oaths and affirmations for affidavits and statutory declarations
Witnessing signatures on affidavits and declarations
Taking sworn statements for use in court or government processes within Saskatchewan
Signing Form 6A Trade forms and Title Transfer forms
When to Use a Commissioner for Oaths
You will need a Commissioner for Oaths when:
You need to swear or affirm an affidavit or statutory declaration for use within Saskatchewan
You want to have a document witnessed for provincial legal matters
You are involved in court proceedings or administrative processes that require sworn statements
Commissioners for Oaths cannot certify copies of documents or notarize documents for international use.
Practical Examples to Understand the Roles
Example 1: Buying Property in Saskatchewan
If you are buying property in Saskatchewan and need to sign a Power of Attorney or Affidavit, a Commissioner for Oaths can witness your signature and administer the oath. This is sufficient for provincial legal purposes.
Example 2: Sending Documents Abroad
If you need to send a certified copy of your diploma to a university outside Canada, you will need a Notary Public to certify the copy. The Notary’s seal ensures the document is accepted internationally.
Summary
This guide helps you choose the right official for your document needs in Saskatchewan. Use a Commissioner for Oaths for local affidavits and sworn statements. Choose a Notary Public when you need certified copies, notarization for international use, or broader legal services.
If you are unsure which service you need, ask the organization requesting the documents or consult a legal professional. Taking the right step ensures your documents are valid and accepted without delays.
If you have documents that require official witnessing or certification, start by identifying whether your needs are local or international. Then, contact the appropriate official to get your documents properly handled. This simple step can prevent costly mistakes and keep your legal matters on track.
